Fundraising Privacy Statement

We may receive information about you when:

• You get in touch with us directly, for example to take part in a fundraising event, make a donation or communicate with us for another reason. This could also be through an organisation we work with who contacts you on our behalf.
• Your information is passed on to us, with your permission, by an independent fundraising organisation; for example, if you raise money for the ICR by running in the TCS London Marathon or donate to us through the JustGiving website.

We combine information you provide to us with information available from other sources.  This, for example, enables us to contact you in the event that you change your address or phone number, or gain a better understanding of your interests and potential to support the ICR.

The information we receive from other organisations may depend on the permissions you have given them, so you should regularly check these.

This information comes from the following sources:

• Third party organisations — You may have provided permission for an organisation to share your information with third parties, including charities.  This could be when you buy a product or service or register with them.
• Social media — Depending on your settings on services like Facebook, WhatsApp or Twitter, or their privacy policies, you might give us permission to access information from those services.
• Public information — This might be from a wide variety of sources, such as charity websites, annual reports and reviews, corporate websites and annual reports, Companies House, newspapers and magazines, the electoral register and public social media accounts.

We will normally collect:

• Your name (including initial)
• Your contact details (address, email address)
• Your date of birth
• Your bank or credit card details
• Details to enable us to claim Gift Aid
• Permission to contact you in the future, including your preferences about how you would like to be contacted

We may also collect:

• Information relating to your health (if, for example, you are taking part in a sports event to raise money for us)
• Information on what motivates you to support the ICR
• Online identifier (e.g. IP address)
• Family, lifestyle, social circumstances (including cancer stories)
• Education/training/employment details
• Gender
• Dietary preferences or accessibility requirements for events

We may also use the data we hold about our existing and potential donors to research their capacity to be a significant donor and collect additional information from publicly available sources (listed above), such as professional background, philanthropic giving and aligned charitable interests. We may also estimate their giving capacity, based on their visible assets, history of charitable giving and connections to the ICR.

We only use reputable sources, where it would reasonably be within the expectations of individuals that the information would be read by the public. We avoid any data that we believe has not been lawfully or ethically obtained. We do not use information sources, which have not been made public.

• To record your contact preferences
• To contact you, in line with your preferences, to ask for support and to give you progress reports about our discoveries
• To administer your donation or support, including processing Gift Aid
• To carry out legacy administration and to communicate effectively with the families of people who have left us a gift in their Will
• To keep a record of your relationship with us
• To improve our fundraising and communications methods
• To reduce fraud and detect credit risk

We analyse information about our supporters for the following reasons:

• To ensure our communications are relevant and appropriate to the people we send them to and more closely match donors’ interests
• To use our resources efficiently and cost effectively
• To identify donors who may be able and willing to give significant support  to the ICR.

Our marketing literature has clear opportunities for you to tell us your preferences about being contacted in the future or not being contacted at all. If it’s easier for you, please call us on 020 7153 5387 to let us know your preferences or update them.

If we run an event in partnership with another specific organisation your details may need to be shared; in these instances, we will be very clear what will happen to your information when you register.

Some people choose to tell us about their experiences with cancer to help further our work, for example by using their story when we make an appeal.

This may involve sharing sensitive information related to their health, family life and biographical and contact information.

We will ask for explicit and informed consent from these supporters (or a parent or guardian if they are under 18) and not use the material publicly unless we have their permission.

We do not sell, trade or rent personal information to any other organisations for fundraising purposes.

Under the Data Protection Act 2018, The ICR must have a lawful reason for collecting, keeping and using personal data.

We use Legitimate Interest as the lawful basis for our fundraising activities, including contacting people we believe may be interested in supporting the work of the ICR. Cancer affects many people’s lives with one in two people getting cancer in their lifetime, which is why we believe our world-leading cancer research has a wide interest to the public.

We rely on the lawful basis of legal obligation to share information about donations and donors as required by law, for example to claim gift aid.

Where we share stories from our supporters as part of an appeal or event, we rely on the lawful basis of Informed and Explicit Consent.

Stored personal information will be reviewed periodically and will only be kept if it is relevant and required for the ICR’s fundraising activities.

Where you request for the ICR to stop contacting you or remove you from our mailing lists, we will add your information to a suppression list. The suppression list prevents the ICR from contacting you in future and is only used for this purpose.